Investment Property - are your agent records correct?

When renting out a property, accuracy in ownership records is crucial. However, errors can sometimes occur—such as a managing agent listing the wrong owner’s name on their records. This can lead to administrative headaches, rental payment issues, and even legal complications.
If you’ve discovered that your rental property is recorded under an incorrect name by your managing agent, here’s what you need to know and how to resolve the issue.
Why Accurate Ownership Details Matter
Having incorrect ownership details on a rental property can cause several problems, including:
- Legal and Tax Issues: Ownership records affect tax reporting, financial statements, and legal responsibilities.
- Payment Errors: Rent payments or financial transactions could be misdirected if ownership details are incorrect.
- Disputes and Delays: If legal matters arise (such as lease disputes or property sales), incorrect records can create unnecessary delays.
- Estate Planning Complications: If ownership details are not correctly recorded, it may impact estate planning, inheritance matters, or property transfers.
Steps to Correct the Error
If you’ve identified an incorrect ownership record, follow these steps to rectify it:
1. Review the Lease Agreement and Property Records
Check the lease agreement, property title, and any relevant documents to confirm the correct ownership details. Ensure that the managing agent’s records should indeed reflect your name as the owner.
2. Contact Your Managing Agent
Immediately inform your property manager or real estate agency about the error. Provide them with supporting documents, such as the property title or contract of sale, to verify ownership.
3. Request a Written Correction
Ask for written confirmation that the error will be corrected in their records. This should include updates to their internal systems, lease agreements, and any communications with tenants.
4. Notify Your Tenant (If Necessary)
If the incorrect name has been shared with tenants, it may be necessary to clarify the correct ownership details to avoid confusion regarding rental payments or maintenance responsibilities.
5. Check Financial and Tax Implications
Ensure that the mistake has not impacted your rental income records, tax filings, or payments. If needed, consult your accountant or tax advisor to correct any discrepancies.
6. Verify the Changes Have Been Made
Follow up with your managing agent to confirm that all necessary updates have been completed. Request a copy of the updated records for your own records.
7. Consider Legal Action (If Needed)
If the managing agent refuses to correct the mistake or if the error has caused significant financial or legal issues, you may need to seek legal advice. A solicitor can guide you on potential actions to ensure compliance with property laws.
Preventing Future Errors
To avoid similar issues in the future:
✅ Regularly review your property management agreements and ownership details.
✅ Ensure all property-related documents are up to date and stored securely.
✅ Work with a reliable and professional property management agency.
✅ Keep records of all communications with your managing agent.
While an incorrect ownership record on a rental property can be frustrating, it is usually a fixable issue with prompt action. Ensuring that your property details are correct will help you avoid legal complications and financial disruptions. If in doubt, always seek professional advice to safeguard your interests.









